How a multifunction printer can benefit your small business

As a small-business owner, you are undoubtedly accustomed to keeping a close eye on your budget. Whether you are purchasing new office supplies or making capital investments, your budget is the central factor as you make your decision. If you're frustrated with your current printer, copier and/or scanning devices, it might be time to upgrade to a multifunction printer.

Given the limiting factors of your small-business budget, you want to know that your investment is a wise one. Below you'll find the many benefits your small business will enjoy courtesy of a new multifunction printer.

Cost Savings

As already mentioned, your budget and monthly income-expenses flow is a major deciding factor when you purchase new equipment for the business. When investing in a multifunction printer it’s beneficial to have a long-term mindset. Your business will be able to stretch the investment and enjoy savings over the useful life of the equipment.

Although your investment of a single MFP may be higher than a stand-alone printer, copier or scanner, you have the capacity to perform all of these operations, and more in one compact unit.

On top of that, long-term usage and maintenance costs are lower. Rather than purchasing toner/ink, paper and maintenance services for multiple devices, you only need to pay for those supplies and services on a single monthly fee.

Simplified Inventory Management

With multiple devices in your office, you have to purchase supplies from various manufacturers, for different makes and models. A multifunction printer means you'll purchase all of your supplies for one type of device – from one vendor.

Space Savings

A MFP cuts down on the amount of space you need to copy, print, scan and fax. With all of these functions performed by one device, you only need to devote one small area of your office for the MFP, rather than several different locations. And, with supplies only required for one device, you can save room on storage as well.

Greater Functionality

With the advent of email and cloud computing, fax machines are increasingly less common in offices today. However the need to fax hasn’t vanished completely. With many MFPs, your company can easily add the ability to send or receive the occasional fax (as needed) without the added expense of purchasing and maintaining a separate machine just to send those occasional faxes.

On a similar note, perhaps your company has never used scanning capabilities because you haven’t purchased a stand-alone scanner. A multifunction printer opens up a whole new world of workflow opportunities, file sharing and storage by having a scanner included on the same device as your printer and copier.

Convenience and savings are some of the benefits of a multifunction printer for small business. Your employees will benefit from the added conveniences a MFP provides for document creation, duplication, sharing and storage – plus you’ll save space, dollars and time!